Section Seven
Suppliers
General Description
The Suppliers Menu
Entering a New Supplier
Deleting a Supplier
Show a Supplier
Update Total
Changing a Suppliers Details
Supplier Listing
Data stored in a Supplier
Record
General
Description
The Suppliers module is used to keep and maintain records of your parts and stock suppliers.
Finding a supplier record is easy, just type in the supplier number
in the data entry box and the record will appear on the screen.
You can add new suppliers, delete old suppliers, or modify certain
details about them.
You can list and print a supplier listing which contains all the details
of your suppliers.
The Suppliers Menu
Screen Presentation of the Suppliers Menu
Entering a New
Supplier
Clicking the New Supplier button at the Suppliers menu will let you add a new
supplier record to the database.
You will be prompted to enter the Supplier name, Address, Phone and Fax numbers, Email and Internet addresses, Contact
Person and Settlement discount.
The complete record is displayed with the Supplier Number and the Last
Stock Purchase Number.
In this case, the Message "NTFY", (None This This Financial Year) will appear instead of the Last Stock Purchase Number.
Screen Presentation of Entering a New Supplier
Deleting a Supplier
Clicking Delete at the Suppliers Details Screen will immediately prompt
you with the message Delete This Supplier.
Clicking Yes will will delete the supplier record.
The next supplier added to the database whose business name begins
with the same letter as the deleted supplier, will be automatically issued
with that supplier number.
Note. A supplier can only be deleted if there are no stock purchases
from that supplier on record in the current financial year.
Show a Supplier
This option is used for finding and displaying a supplier record in
the computers database and if required, changing the supplier's details.
By clicking Show at the Suppliers Menu, you are prompted to enter a
supplier number which can be up to four digits in length.
The supplier details will then appear on the screen.
Screen Presentation of Supplier Details
Update Total
This option is used to update the total Year to Date monies spent with
a supplier.
By Clicking the Update Total button, will check all stock purchase records made as
well as all returns to this supplier and calculate the total monies spent.
Only purchases that have been paid or a credit received will be used
to calculate the total.
Changing
a Supplier's Details
When a supplier record is on the screen, you can modity the details.
The first detail presented is the Supplier's Name.
Please Note that due to the method of record structuring you
cannotmodify a supplier's name completely, but only the second and subsequent letters.
For example, if your suppliers name was originally entered as Speedy Parts and you later found out that the name was actually spelt Speedie
Parts.
This means that it is possible to correct the name by typing "peedie Parts" at the data entry bar as the first letter of the name is set to
be an "S" by the program.
Only a Business name beginning with the letter "S" will substitute for the original name Speedy Parts.
You are also presented with the Address, Phone and Facsimile Numbers, Email and Internet addresses
Contact Person and Settlement Discount to permit changes to be made to
these details.
Once the details are modified to your satisfaction, click the Save
button to permanently save the record.
Supplier Listing
Clicking the List button at the Suppliers menu will allow you to select and produce
a listing of suppliers in numerical or alphabetical order, or matches to searches.
Screen Presentation of the List Suppliers Menu
Screen Presentation of Supplier Listing
Data
stored in a Supplier Record
Supplier Name The suppliers business or trading name
Address The address of the supplier
Phone Number The business hours phone of the supplier
Facsimile Number The fax number of the supplier
Email Email address of the supplier
Internet Internet address of supplier web site
Contact Person Contact person at the supplier
Settlement Discount Percent discount if invoice paid prior to date due
Year to Date Purchases Total of paid purchases this financial year
Last Stock Purchase Number The last purchase number from this supplier
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© Copyright Stamy Criticos 2001 ANKA Electronics